If you are experiencing any problems or have any further questions about how Socrates works, please contact the Socrates Help Desk.

Socrates Research Quality Management System.

The Socrates has been designed to gather data from a variety of UWA databases in order to present information required by the Commonwealth Government for the Excellence in Research Australia exercise (ERA).

The following UWA databases feed data into Socrates:

  • UWA Publications Database
  • InfoED (UWA Grant Applications Database)
  • Callista (Student Information Management System)
  • Alesco (Human Resources Database)
  • Unit Information Management System

Socrates also draws citation data from Clarivate Analytics' Web of Science and Incites, as well as from Scopus. The JIF for journals is sourced annually from Clarivate Analytics' Journal Citation Report.

The Socratic Index (SI III)

Socrates integrates data from multiple authoritative data sources so that the data can be searched and sorted. It also calculates a "Socratic Index" (SI) or performance measure for researchers using research performance data.

Socrates provides information for all staff considered current on the HR system. This includes adjuncts, honorary and general staff. All data in Socrates is updated daily, except citations which update weekly. However, the SI is calculated annually following the UWA Publication audit.

In August 2014 Socrates III was introduced.

The current census period within Socrates III is 2012-2017.

The SI III is the sum of a researcher's Research Output Points (ROP = publications points 2012-2017), Research Input Points (RIP = UWA administered grants points 2012-2017) and HDR Completions (2012-2017).

There has been one change in the distribution of points in the SI. The value of reports has been reduced from 5 to 3 points.

The Socratic formula is as follows:

Publication Points

Publications are imported from the UWA Research Repository, which is administered by the Library. Only audited publications are assigned points.

Publications Points
A1 Book 12 Points
B1 Book Chapter 1
C1 Journal Article (WOS Science Citation Index Only) 2
C1 Journal Article (Science Citation Index and Social Science/Humanities Index) 3
C1 Journal Article (Social Science/Humanities Citation Index only) 4
C1 Journal Article non-indexed 1
E1 Refereed Conference Paper 1
Additional Bonus: Article is in the top 20% Journals (WOS JCR used) 1
Nature or Science Article 6 (including top 20% bonus)
D Review Article indexed in WOS Science Citation Index and/or Social Science/Humanities Index 1
P Research Report for an external body 3
Fs Creative Original Works (all Fs .1) 5
Fs Creative Original Works (all Fs .2) 1

Grant Points

Grant data in Socrates is imported from InfoED, the University's research management system.

  • Only grants administered by the Office of Research Enterprise are eligible for SI points
  • Internal UWA grants are not eligible for SI points, this includes UWA Research Impact Awards
  • ARC Linkage, LIEF and CRC grants are handled according to special rules (see subsection below)
  • Only grants of $10,001 or greater are eligible for SI points
  • Only grants received over the period 2012-2017 are included in the SI. The full value of the grant is counted for six years
  • There is no prorating of grants among investigators. Every UWA researcher listed in InfoED receives points for the full value of the grant

The value of the grant is equal to UWA's share of the funding awarded. If UWA is the primary institution listed on the grant, the full grant value is included. If the Grant is administered at another university, for example a CRC lead by the University of Queensland, only the portion of the grant which flows to UWA and is administered by the ORE is counted.

Grants which are not recorded in InfoED are ineligible for SI points.

ARC Linkage, LIEF and CRC Grants

ARC Linkage grants bring together multiple funding sources for a single research project. For such groups of grants, the funding from all sources is summed, and the points for this total amount are applied to the ARC linkage grant entry, in accordance with normal grant rules. Note that only the main linkage grant record receives these points - the other linked 'sub-grants' do not receive any points.

ARC LIEF grants are treated similarly, except that points are awarded only for the ARC contribution (not the total funds from all grants in the group). Once again, these points are only assigned to the main ARC grant record.

Grant Value SI III points
$10,001 - $50,000 1
$50,001 - $250,000 2
$250,001 - $500,000 3
$500,001 - $1 million 4
> $1 million 5

HDRC Completion Points

HDR completion points are assigned when completion occurs within the SI census period (2012-2017), and a researcher was a supervisor of the student on the date of submission. If a researcher takes on supervision activities for an HDR student between submission and completion, HDRC points are not assigned.

HDR Completion Type Points
PhD completion 2 points (pro-rated by % of supervision)
Masters by research completion 1 point (pro-rated by % of supervision)

How Socrates works

Socrates provides information to users via a number of view screens, which can be selected from the menu bar at the top of the screen. The system is accessed using a staff member's Pheme user name and password. Pheme is the UWA Authentication Management System. The default Socrates view focuses upon the individual researcher.

A differential access system provides staff members with access depending upon their role in the University:

  • The University Executive can view all the data in the system
  • Deans and Faculty Managers can view all the data pertaining to their faculty
  • Heads of School and School Managers can view all the data pertaining to their school
  • Individual staff can view only their own details

In each case comparative data is provided to enable benchmarking at the individual, school and faculty levels.

Errors or discrepancies in Socrates can be reported by clicking on the small envelope that appears in the left hand corner of the screen throughout Socrates. Comments in the email will be logged by the Socrates Development Team.

Please Note: Data must be corrected in its original database, which remains the source of truth, rather than in Socrates.

It should also be noted that Socrates no longer generates public profiles for researchers. This service is now provided by the Library through the UWA Research Repository. All queries relating to public profiles should be directed to: repository-lib@uwa.edu.au